Fitness to Practise

The University has a responsibility to ensure that students studying on certain courses are fit to qualify in their respective professions, regardless of performing well in assessments and not committing a specific offence. A student’s fitness to practise may be assessed for a number of reasons, for example, a drug/alcohol related problem, mental ill health or any condition or disorder which would adversely affect the student’s performance. The University has a responsibility to deal with such students to ensure that they do not qualify to practise in a profession when they are deemed not fit to do so. This may also apply to other students working for professional qualifications, for example in other professions allied to medicine.

Frequently Asked Questions.

Online Training Guide. 

Procedural Flowcharts

  • Procedure for Cause for Concern/Fitness to Practise Stage 2 English | Cymraeg
  • Procedure for Fitness to Practise Stage 3 (Request for Review) English | Cymraeg

Previous years' regulations are available on request from the Student Casework Unit. Please email [email protected].

  • Addendum to Student Code of Conduct for Covid-19  English | Welsh
  • Guidance for dealing with breaches of the Student Code of Conduct for Covid-19  English |Welsh
  • Process Flowchart  English | Welsh


Cause for Concern

If it is believed that a student has breached professional standards or conduct, a Cause for Concern Form should be completed and forwarded to the appropriate course leader, who will discuss the issue with the head of school. If appropriate, the matter will be escalated to a Faculty Cause for Concern Panel. The panel will determine the next steps, which could be deciding that further action is required, establishing an action plan or referral to an investigation under the Fitness to Practise Regulations.

Request for Review

Students have the right to request a review of the penalty imposed by the Fitness to Practise Committee. Requests for review can only be considered where they meet the grounds for review as detailed in the regulations. The request for review must be submitted to the Student Casework Unit on the correct form and should be received within 10 working days of the formal notification of the outcome of the Fitness to Practise Committee.

  • Request for Review of a Fitness to Practise Decision Form English | Cymraeg
  • Guidance Notes on the Request for Review of a Fitness to Practise Decision Form English | Cymraeg

The following are key changes to the student casework regulations for the 2021/22 academic year. 

  • Change of reference from Associate Registrar: Student Casework to Head of Student Casework (sections 3, 5 and 6)
  • Addition of an ordinary timeframe of three months for bringing allegations to align to the student conduct recommended amendment, align to OIA requirements and procedural fairness at section 2.14. Noting the exception to the ordinary timeframe of three months is for any case involving an allegation which is also a criminal offence or unless there is a good reason why the allegation of misconduct was not brought within three months.
  • Cross reference of section 5.9 (c) with 5.10 due to link in section 5.9 (c) to section 6 when considering suspension from placement. The Cause for Concern Panel and Head of Student Casework recommended this change for the Regulations following a previous case.
  • Addition of clear cross-refence to the Student Conduct Procedure section 6.10 at section 6.13 with addition of the wording “where applicable”.
  • Addition of section 5.10 (f) to more clearly align the Fitness Practice process to the Student Conduct process (section 6.10 (b)) where there are findings by the Court for Criminal Convictions, the case may be referred by the Cause for Concern to a Fitness to Practice hearing directly without the need for an investigation.  

The General Data Protection Regulations (GDPR) have now replaced the Data Protection Act. An explanation of how the University will use your data can be found here and in the Communication Plan above. Please note that in accordance with GDPR Regulations any third party supporting evidence will only be accepted if it is accompanied by a completed Third Party Consent Form.