Fitness to Practise

The University has a responsibility to ensure that students studying on certain courses are fit to qualify in their respective professions, regardless of performing well in assessments and not committing a specific offence. A student’s fitness to practise may be assessed for a number of reasons, for example, a drug/alcohol related problem, mental ill health or any condition or disorder which would adversely affect the student’s performance. The University has a responsibility to deal with such students to ensure that they do not qualify to practise in a profession when they are deemed not fit to do so. This may also apply to other students working for professional qualifications, for example in other professions allied to medicine.

Frequently Asked Questions.

Previous years' regulations are available on request from the Student Casework Unit. Please email studentcasework@southwales.ac.uk.

Cause for Concern

If it is believed that a student has breached professional standards or conduct, a Cause for Concern Form should be completed and forwarded to the appropriate course leader, who will discuss the issue with the head of school. If appropriate, the matter will be escalated to a Faculty Cause for Concern Panel. The panel will determine the next steps, which could be deciding that further action is required, establishing an action plan or referral to an investigation under the Fitness to Practise Regulations.

Request for Review

Students have the right to request a review of the penalty imposed by the Fitness to Practise Committee. Requests for review can only be considered where they meet the grounds for review as detailed in the regulations. The request for review must be submitted to the Student Casework Unit on the correct form and should be received within 10 working days of the formal notification of the outcome of the Fitness to Practise Committee.

  • Request for Review of a Fitness to Practise Decision Form English Cymraeg
  • Guidance Notes on the Request for Review of a Fitness to Practise Decision Form English Cymraeg

The following are key changes to the student casework regulations for the 2018/19 academic year. All regulations have been updated to include reference to the Dubai Campus where appropriate.

  • The inclusion of students who are studying for further annotation/registration.
  • The inclusion of definitions of a hate incident and hate crime.
  • Clarification that the Investigating Officer’s report can be presented to either the Cause for Concern Panel or the Fitness to Practise Committee, as appropriate.
  • The inclusion of ‘Temporary suspension of a student from their placement or areas of practice learning’ within the ‘Precautionary Actions’ section.
  • The inclusion of clarification on how driving offences should be considered under both the Fitness to Practise Regulations and the Student Conduct Regulations.
  • Clarification that conduct, which may call into question a student’s fitness to be admitted to and practise in a profession, includes academic misconduct.
  • The removal of the requirement to have a member of the University’s senior management as Chair of the Fitness to Practise Committee. In order to provide more flexibility, the Chair will be a senior staff member of the Academic Board.
  • Amendment to reference post-registration students who are studying courses that do not lead to further annotation/registration.

The General Data Protection Regulations (GDPR) have now replaced the Data Protection Act. An explanation of how the University will use your data can be found here and in the Communication Plan above. Please note that in accordance with GDPR Regulations any third party supporting evidence will only be accepted if it is accompanied by a completed Third Party Consent Form.