Extenuating Circumstances

If you experience circumstances that may affect your ability to perform in assessments you may be able to apply for Extenuating Circumstances. The key principle of these regulations is to provide equality for all students in relation to the assessments they are required to undertake during their course. The University aims to ensure that a student who has proven extenuating circumstances is not unfairly disadvantaged as a result; at the same time, students with extenuating circumstances will not be disproportionately advantaged over other students.

For copies of the Extenuating Circumstances Form and guidance please contact the Advice Zone at your campus or visit Advice Zone Online.

As a result of the current coronavirus pandemic and social distancing measures introduced by the Government, we understand that you may have queries regarding Assessment Deadlines and the need to apply for Extenuating Circumstances.  Further information can be found here: Assessment Information and Support | University of South Wales and here: Extenuating Circumstances | University of South Wales and here: online training guide. 

Further information for staff on the University's course of action is available here: 

COVID-19 Course of Action

Previous years' regulations are available on request from the Student Casework Unit. Please email: [email protected]

  • Request for Review of an Extenuating Circumstances/ Interruption of Studies Decision Form EnglishCymraeg
  • Guidance Notes for Request for a Review of an Extenuating Circumstances/ Interruption of Studies Form  English | Cymraeg
  • Procedures for dealing with Extenuating Circumstances at Review Stage English | Cymraeg

In December 2020, the Office of the Independent Adjudicator for Higher Education (OIA) published a new good practice framework on ‘Requests for Additional Consideration’ (Extenuating Circumstances). The University’s Extenuating Circumstances Regulations and Procedure were subsequently reviewed and revised to take account of the new framework and amendments approved through the University’s deliberative structures.


·       Clarity on the number of self-certification claims that will lead to monitoring/action, ie, ‘more than two’ (B4.4 and 9.5)

·       Clarity on how more than two claims will be monitored and how students may be referred to other procedures. (B4 4.5)

·       Removal of the cap on the number of times a student can self-certify and enhancements to the procedures around self-certification (A2.5-2.8 and B4.1-4.7)

·       Amendments to the Fit to Sit Policy and introduction of the terminology of ‘withdrawing a fit to sit declaration’ in line with OIA guidance (A2.11 – 2.13)

·       Amendments to the Procedure on fit to sit declarations and withdrawing a fit to sit declaration (B6)

·       Amendments to the non-exhaustive list of what the University would usually consider as extenuating circumstances (B1.1)

·       Amendments to the examples of what will not be considered as extenuating circumstances (B1.2)

·       Clarification of types of claims which are ‘late’ or ‘post-board’ (B2.6)

·       Clarification on the timing of claims that can be submitted (B2.4)

·       Amendments to the examples of what would be considered acceptable evidence (B3.4)

·       Amendment to the wording on the course of action made by the Academic Registrar for university-wide, campus, or faculty specific major events or issues (B5.1)

·       Clarification that students are able to use the procedure to make an individual claim if specific circumstances mean they benefit less than others from a course of action agreed by the Academic Registrar for a large number of students (B5.2)

·       The addition of certain time-limited conditions as being appropriate for consideration under the claims for long-standing conditions (B7.6)

·       Under Section B9 Outcomes: clarification that where the medical evidence provided, or the frequency of claims raises concerns about a student’s fitness to practise, their case may be referred for consideration under the Fitness to Practise Procedure (B9.4)

·       Under Section B9 Outcomes: additional point that multiple claims using self-certification may lead to the student’s situation being reviewed and further action may be suggested/required

·       Amendment to include new ‘student route regulations’ as well as ‘Tier 4’ (B9 and B10)

·       Minor updates to referral information for support services (B9.9)

·       The addition of two further grounds for review (B11.1)

The General Data Protection Regulations (GDPR) have now replaced the Data Protection Act. An explanation of how the University will use your data can be found here and in the Communication Plan above. Please note that in accordance with GDPR Regulations any third party supporting evidence will only be accepted if it is accompanied by a completed Third Party Consent Form.