Attendance Monitoring

In order to fulfil our Tier 4 sponsorship duties, the University of South Wales must undertake specific processes and procedures when enrolling international non-EU students. In order to keep all of our students safe, it is our primary objective to ensure that everything is done to protect our Tier 4 Sponsor Licence and thus the immigration status of our international non-EU students.

Tier 4 visa students...

All students being sponsored by the University under Tier 4 are subject to attendance monitoring. If you are a student being sponsored by the University under Tier 4, you will be expected to scan your fingerprint every 7 days. You must scan your fingerprint using the fingerprint scanner at your respective campus.*

International non-EU students, who have declared that their primary intention in the UK is to attend a full time course of study delivered by the University of South Wales, have been sponsored by the University under Tier 4 immigration. To this end, it is necessary to monitor attendance for all international non-EU students, studying on a Tier 4 visa, in order for the University to meet its sponsorship obligations. 

If you have difficulties attending University, please discuss this with your Campus Advice Zone so that your immigration status is not put at risk.

If you are an international non-EU student, studying on a Tier 4 visa at one of our South Wales campuses, you are expected to live within the South Wales/South West area and you must have a commutable term time address in the South Wales/South West area in order to attend the University.

As well as making sure your class attendance and submission requirements are met, you will be required to scan your finger every 7 days. This is irrespective of your course or at which point you are in your studies. This will enable the University to meet its attendance monitoring obligation and confirm to the Home Office that you are actively engaged in your studies. No exemptions will be made on the basis of required academic contact points (e.g. students in dissertation stage) or geographical location.

If you are/will be undertaking a work placement as part of your course, you must refer to your Campus Advice Zone so that you fully understand how the campus will monitor your attendance whilst you are not studying on campus.

Postgraduate Taught Students

If you are studying a postgraduate level programme at the University of South Wales, it is important that you understand that the entire programme, with the exception of official vacation periods, is considered to be full time study, including any time spent writing your dissertation or final project.

You may, in limited circumstances, be granted permission to undertake the later stages of your programme from your home country, but this is entirely at the discretion of your academic supervisor and will not be granted unless your supervisor is confident that you have progressed sufficiently and can be adequately supported while away.

Additionally, permission to undertake periods of study away must be academically necessary (i.e. you are collecting data from a company in your home country) and not for personal reasons such as the expiry of a tenancy. There is an expectation that students are aware and have planned for the total duration of the course, including writing up periods and as such have planned to remain in the UK for the total course duration. Please visit our Leave of Absence page for more information.

Failure to adhere to University attendance monitoring requirements could result in the withdrawal of your University Tier 4 sponsorship, so it is extremely important that you remain fully engaged with your studies and scan your finger every 7 days.

Further information about your responsibilities as a Tier 4 sponsored student can be found on the Immigration and International Student Advice website. 


If you fail to adhere to the University’s Tier 4 Attendance Monitoring requirements, you could risk being withdrawn from your course and the University could withdraw Tier 4 sponsorship, which would result in your Tier 4 visa being curtailed and you would need to leave the UK.

There are five stages of the University’s Tier 4 Attendance Monitoring policy. If you adhere to the University’s requirements – attending classes, meeting coursework/assessment submission requirements and scanning your fingerprint every 7 days – you will remain at Stage 0.

The table below gives a summary of what to expect if you fail to adhere to the University’s Tier 4 Attendance Monitoring requirements.

Tier 4

Stage 1 and Stage 2
If you do not adhere to the University’s requirements, you will be considered to be in breach and you will progress through the stages. If you reach Stage 1 and/or Stage 2, you will be sent automated communications from the attendance system reminding you to scan (including SMS to your mobile phone and emails to your student and personal accounts).

Stage 3
After 21 days of missed interactions*, you will move to Stage 3. You will be sent a personalised email to your student and personal accounts and/or a letter to your term and home address (where appropriate), inviting you to attend a meeting with your campus administrator to discuss your non-attendance/engagement. At this point, your campus administration team may liaise with academic colleagues and use USW systems to check classroom attendance and levels of engagement with USW IT systems.

*Students who are scanning their fingerprint but NOT attending or engaging academically, will immediately be considered to be in breach of the University’s Tier 4 Attendance Monitoring requirements and will move to Stage 3.

Stage 4
Continuous failure to attend/engage thereafter will result in you being moved to Stage 4. You will receive a personalised email to your student and personal accounts and/or a letter to your term and home address (where appropriate) notifying you of the University’s intention to withdraw you from your course and withdraw Tier 4 sponsorship and information regarding the appeals process and the deadline for submission.

Stage 5
If you fail to lodge a successful appeal, you will be moved to Stage 5, be withdrawn from your course and your Tier 4 sponsorship will be withdrawn. Consequently, the UK Visas and Immigration (UKVI) will take steps to curtail your visa and will no longer be able to remain in the UK. You will receive a personalised email to your student and personal accounts and/or a letter to your term address confirming that you have been withdrawn from studies and that the University has withdrawn Tier 4 sponsorship and that the UKVI have been informed accordingly.

Attendance on courses run by the Centre for International English is compulsory. Students must attend every day. Students who do not attend and are unable to account for their non-attendance will be withdrawn from their studies.

The Centre for International English will notify you of the intention to withdraw you from the course and provide details of the appeals process. If you fail to lodge a successful appeal, you will be withdrawn from your course and your Tier 4 sponsorship will be withdrawn. Consequently, the UK Visas and Immigration (UKVI) will take steps to curtail your visa and will no longer be able to remain in the UK. You will receive a personalised email to your student and personal accounts and/or a letter to your term address confirming that you have been withdrawn from studies and that the University has withdrawn Tier 4 sponsorship and that the UKVI have been informed accordingly.

Where do I scan?

The fingerprint recognition devices are located:

Cardiff Campus - Advice Zone, ATRiUM

Glyntaff Campus - Main Foyers of Elaine Morgan and Alfred Russel Wallace buildings

Newport Campus - Library, B Floor

Treforest Campus - Graduate Research Office, Main Foyers of Glynneath and Ty Crawshay buildings, and first floor of Student Support & Library Services building.


*If you are a Chiropractic student you may scan your fingerprint at either Glyntaff or Treforest Campus. 

If you are a student based at The Sports Park you will be required to sign an attendance sheet, which is available at the front desk. This information will then be entered into the system on your behalf.