Enrolment Information for International students, EU/EEA/Swiss students and students with other immigration permissions

If you are studying with us on a Student Route visa, are an EU/EEA/ Swiss student with permission under the EU Settlement Scheme or have another other type of immigration permission, you will be subject to specific enrolment checks before you are eligible to enrol.  

Please note that information on this page is subject to change for different intakes throughout the year and in line with updates to policy and process.  You are therefore advised to continue to check back for updates.  

Enrolment will take place at the following locations between 9am and 5pm Monday to Friday:

Treforest Campus:    12th September to 16th September at Student Union Social Learning Space

                                       20th September to 3rd October in Room TRH033 Hirwaun Building

Cardiff Campus:        14th September to 3rd October at Mingles Café

City Campus (Newport)  14th September to 3rd October at Newport, B Floor Café 

If you are a student studying at the University of South Wales or at the USW QAHE Pathway College on a Student route visa and are enrolling on your course for the first time, or you have studied with us previously and are progressing to a new course of study, you will either have a physical Biometric Residence Permit (BRP) visa or a digital status depending on which country you are from. 

If you don’t have digital status, before you can enrol on your course you must: 

Collect your Biometric Residence Permit (BRP) / Biometric Identity Document (BID) card from Immigration and International Student Advice (IISA) or from the post office if you did not specify delivery to the University when you applied for your visa. 

If your BID / BRP will not available before you are due to enrol, please contact the IISA team who will advise you further. For further information and contact details for the IISA team, please see the information on BID collection.

If you have a digital immigration status you will need to complete an online form and then attend an in-person appointment. If you have status under the EU Settlement Scheme, please see the specific enrolment checks information below.


Set up your IT account

Before you enrol you need to set up your IT account. Further information is available here.

You will also need to set up your Multi-Factor Authentication.  Further information is available here


Complete specific enrolment checks

If you have a physical BRP, you must upload your documents to CAS Shield.  Documents required include a copy of your stamped vignette (visa sticker) from your passport showing when you entered the UK and a copy of your BRP/BID.

If you do not have a physical visa (sticker in your passport or BRP) then you need to fill in the correct form below before attending an in person check: 

If you have digital status, not under the EU Settlement Scheme, the information must be completed on the Immigration and International Student Advice team’s form before you enrol.

If you have a status under the EU Settlement Scheme, please complete this IISA form.

These will be checked in the enrolment room.


A note on your address:  

If you are a Student Route student studying at one of our South Wales campuses, you must have a commutable term time address in the South Wales/South West area in order to attend the University. Therefore, you will also be expected to provide contact details including: 

  • your overseas ‘home’ address 

  • your UK ‘term-time’ address 

  • a UK telephone number (if you have one) 


We are looking forward to welcoming you at one of our in-person enrolment sessions at the below locations and dates:

Treforest campus from Monday, 12th September 2022 you can find us in the Social Learning Space, 1st Floor, Student Union Building. 

Newport campus from Wednesday, 14th September 2022 you can find us in The Refectory Café area (Floor B).

Cardiff campus from Wednesday, 14th September 2022 you can find us in Mingles Café (ground floor café area). 


Induction and Getting ready to learn

To prepare and support you with your transition to your studies at the University of South Wales, we would like you to complete the Getting Ready to Learn module. Also, you can meet your fellow students and teaching team at your course induction events which we expect you to attend.


Student ID card

Once you are enrolled we will provide you with your student ID card. This is a multi purpose SMART ID card which will give you access to Library services, door entry and other facilities during your studies.


International Welcome Programme (IWP)

If you are joining us for the first time, we would both welcome and encourage you to come and join in with this full programme of activities. The programme includes events, activities and information sessions to help you settle into to living and learning in the UK. Feedback from previous students has always been very positive. 


Immigration and International Student Advice Team 

The Immigration & International Student Advice (IISA) team’s main area of expertise is in the immigration law and associated regulations.  The team offer specialised advice and information for international students and their dependants. They also offer a dedicated advice service for non-academic, welfare-related matters and provide opportunities that improve the international student experience and promote internationalisation on our campuses.  For important information and advice on immigration matters, Arrival Services and the International Welcome Programme please visit the arrival pages for international students. 



If you are a Tier 4/Student Route student, or a student who is subject to immigration control, returning to enrol on the next year of your course at the University of South Wales, or you are required to repeat elements of your course, before you can enrol you must:

Pay 50% of your course fees. Please see the information on the Payment Hub on how to pay or contact Revenue on (+44) (0)1443 483340.  If your government or another organisation are paying for your course fees, please bring your letter from your sponsor.  

Complete specific enrolment checks 

If you are a Tier 4/Student Route student and have updated your immigration documents since your last point of enrolment, you are required to submit copies of the documents detailed below for enrolment checks:  

  • Valid Passport 

  • Valid Vignette Visa and BID / BRP card 

You will need to email [email protected] with copies of your updated immigration documents. 

Induction

You will need to attend your induction session once you have enrolled.  Please visit the following link for full details of the timetable of the  induction sessions

Student ID cards

The Student ID card issued to you when you first enrolled at the University will be valid for the duration of your studies, and we will not issue a new one each year.  

As part of its Sponsor Licence duties, the University is required to ensure that all students hold appropriate immigration permission to study in the UK for the full length of their course.  As a result of your application, or fee assessment, the University has identified that you are, or have been, subject to immigration control in the UK.  Therefore, until we have checked your immigration permission, you are unable to enrol online.    

If you hold another immigration permission, then you will be invited to undertake a Right to Study check with our Immigration and International Student Advice team prior to completing enrolment.  As part of this check, you will need to provide a copy of your passport along with your visa or immigration permission (where required).  

You will need to fill in the online Right to Study Check form and upload the required documents.  In most cases, we will try to undertake these checks in person.  However, in some cases we can offer a distance service, please contact us if you are unable to meet with us in person.   

Once this check has been completed, you will be able to enrol. 

Student ID cards

The Student ID card issued to you when you first enrolled at the University will be valid for the duration of your studies, and we will not issue a new one each year. 

As part of its Sponsor Licence duties, the University is required to ensure that all students hold appropriate immigration permission to study in the UK for the full length of their course. As a result of your application, or fee assessment, the University has identified that you are, or have been, subject to immigration control in the UK as you are an EU, EEA or Swiss citizen.  Therefore, until we have checked your immigration permission, you are unable to enrol online.  

As part of this check, you will need to provide a copy of your passport along with your EU Settlement Scheme reference number and Share Code. If you are unsure of your Share Code you can obtain it at the following link https://www.gov.uk/view-prove-immigration-status  

You need to fill in our online EU Settlement Scheme Right to Study Check form and upload the required documents.  In most cases we will try to undertake these checks in person. However, in some cases we are able to offer a distance service, please contact us if you are unable to meet with us in person.  

Once this check has been completed, you will be able to enrol. 

Student ID cards 

The Student ID card issued to you when you first enrolled at the University will be valid for the duration of your studies and we will not issue a new one each year.  

The UKVI requires the University of South Wales, as your Tier 4/Student Route sponsor, to fulfil certain mandatory requirements  when enrolling Tier 4/Student Route international students. One of these is to monitor your attendance and engagement with your course. We do this to keep all of our students safe, as we must protect our Tier 4/Student Route Sponsor Licence and the immigration status of our Tier 4/Student Route international students. Visit our Attendance Monitoring page for more information on Tier 4/Student route students' attendance monitoring responsibilities.  If you do not maintain levels of attendance and engagement at the required level, your enrollment at USW and immigration status may ultimately be put at risk, so it is vitally important that you familiarise yourself with the requirements.